Privacy Notice

Updated: 10 January 2026

The Pampanga StateU – Scholarship Unit (“Pampanga StateU Scholarship Unit,” “we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of personal information collected from scholarship applicants, beneficiaries, and other stakeholders. This Data Privacy Policy outlines how we collect, use, store, and protect personal data in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) and its implementing rules and regulations.

1. Scope

This policy applies to all personal information collected by the Pampanga StateU Scholarship Unit in connection with scholarship applications, management, monitoring, and reporting. It covers data provided by applicants, students, employees, and any other individuals whose information is handled by the unit.

2. Types of Personal Information Collected

We may collect the following personal information, as necessary, to process scholarship applications and manage awards:

1. Full name, date of birth, gender

2. Contact information (address, phone number, email)

3. Educational background, transcripts, and certificates

4. Financial information (if applicable for financial need assessment)

5. Identification documents (e.g., government-issued ID, student ID)

6. Other information voluntarily provided to support scholarship applications

3. Purpose of Data Collection

Personal information is collected and processed for the following purposes:

1. To assess eligibility and evaluate scholarship applications

2. To administer scholarship grants and disbursements

3. To monitor academic performance and compliance with scholarship requirements

4. To communicate with applicants and scholars regarding scholarship updates

5. To generate reports for internal use and compliance with regulatory requirements

4. Legal Basis for Processing

We process personal data based on the following legal grounds:

1. Consent: When applicants voluntarily provide their personal information for scholarship purposes

2. Legal Obligation: Compliance with applicable laws, regulations, and university policies

3. Legitimate Interest: Administration and improvement of scholarship programs

5. Data Sharing and Disclosure

The Pampanga StateU Scholarship Unit may share personal data with:

1. Authorized university personnel for scholarship management and monitoring

2. Government agencies or accrediting bodies as required by law or regulation

3. Third-party service providers engaged to support scholarship-related processes
   
   

We ensure that any third-party recipient implements appropriate data protection measures.

6. Data Retention

Personal information will be retained only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations. Once the data is no longer required, it will be securely deleted or anonymized.

7. Data Protection Measures

The Pampanga StateU Scholarship Unit implements organizational, physical, and technical safeguards to protect personal data from unauthorized access, disclosure, alteration, or destruction. These measures include:

1. Restricted access to personal information

2. Secure storage of both physical and electronic records

3. Encryption and password protection for electronic data

4. Regular review and monitoring of data processing activities

8. Rights of Data Subjects

Individuals whose personal data is collected have the following rights under the Data Privacy Act:

1. Right to be informed of the processing of their personal data

2. Right to access their personal data

3. Right to correct or update inaccurate or incomplete data

4. Right to object to the processing of their data, subject to applicable laws

5. Right to request the deletion or blocking of data, when appropriate

9. Policy Updates

This Data Privacy Policy may be updated periodically to reflect changes in practices, legal requirements, or regulatory guidance. Updates will be communicated to stakeholders through appropriate channels.

By submitting personal information to the Pampanga StateU Scholarship Unit, you acknowledge that you have read and understood this Data Privacy Policy.